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Accommodation

The Congress Managers have negotiated a range of hotels at competitive room rates. All of the hotels are within easy walking distance to the venue.

Why book with the Meeting Managers?

• Competitive Room Rates
• Flexibility – only 1 nights cancellation fee, no charges for changing your booking and no charges for reducing your stay

Hotel

Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Apartment

Two Bedroom Apartment: 1 double and 2 single beds

 

Star Rating	Walking time  to Congress Venue	Hotel	Room Type	Rate per room per night	Bed and Breakfast Rate per night	Reward Program
4.5	2 minutes walk	Oaks Goldsbrough Apartments	Two Bedroom Apartment	$307.00	NA	NA
4.5	3 minutes walk	Novotel Sydney on Darling Harbour	Harbour View Room SGL	$299.00	$319.00	A Club
			Harbour View Room DBL/TWN Fully Booked	$299.00	$339.00
			Pyrmont View Room SGL Fully Booked	$269.00	$289..00
			Pyrmont View Room DBL/TWN Fully Booked	$269.00	$309.00
3.5	5 minutes walk	Hotel Ibis Darling Harbour	Harbour View Room SGL	$209.00	$224.00	A Club
			Harbour View Room DBL/TWN Fully Booked	$209.00	$239.00
			Pyrmont View Room SGL Fully Booked	$179.00	$194.00
			Pyrmont View Room DBL/TWN Fully Booked	$179.00	$209.00

• The above rates include the Australian Goods and Services Tax (GST)
• Rates may increase without notice due to changes in government charges, taxes or levies
• Room only rates do not include breakfast
• Bed and Breakfast rates include full buffet breakfast
• A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation
• Deposits are non refundable at 01 October 2010
• Accommodation provided at Oaks Apartments is not subject to application of the GST. A tax invoice will therefore not be issued by Oaks, however, a non tax invoice/receipt will be issued.

Group Bookings

If your organisation would like to make a Group Booking or place accommodation at hotels not listed on this website the Congress Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently.

Telephone: (61) 2 9265 0700 Fax: (61) 2 9267 5443    E-mail: melanoma2010@arinex.com.au

Deposit

Rooms are being held by the Congress Managers on behalf of the attendees until 01 October 2010. All hotel accommodation bookings must be accompanied by a minimum one night’s room rate or credit card details in order to secure a reservation. The Congress Managers will accept accommodation deposits up until 01 October 2010 and will settle the deposit with the hotel. Attendees must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Congress Managers after 01 October 2010 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How to Book Accommodation

To book complete the Online Booking Form or the Downloadable Registration Form.  The Congress Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Congress Managers and not directly to the hotel.  Please note that any changes should be made to the Accommodation Managers by 18 October 2010. 

Late Arrivals

Please indicate on your registration form or notify the Congress Managers in writing if you will arrive at your hotel after 6.00pm, failure to do so may mean that your room will be released.

Check-in and Check-out Times

Check-in time is generally 3.00pm and Check-out time is 10.00am.  Should you wish to guarantee check-in before 3.00pm you will need to pre-book, and pay for the previous night.  If you wish to guarantee a late checkout you will need to book for the next night.  These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.

Hotel Check-in Procedures

As per standard hotel policies and procedures attendees will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking. 

The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out. Please note the daily incidental charge may vary across the listed hotels. 

Accommodation Cancellation Policy

The deposit is non-refundable at 01 October 2010 and will be forfeited if you do not arrive on the date for which you have booked or you cancel your accommodation. Cancellations must be made in writing to the Congress Managers.

For all bookings that have been paid in full. Please note if you do not arrive at the hotel on the specified date the hotel will hold the room for each paid night and all monies will be retained by the hotel.